Contest Prep Coaching Software, Built by a Competitive Bodybuilder

A contest prep is a long run of small decisions. Every week each client sends weight, photos and notes, and the coach decides whether to move calories, change cardio, adjust the split, or hold. With a handful of clients that fits in a spreadsheet and a messaging app. With a full roster, the admin starts to take the time the decisions need.

CoachPilot was founded by Kareem Felfel, a competitive bodybuilder and online fitness coach who managed 500+ clients before building it. It's a platform for coaches: the software you use to run your clients, not an AI coach for them.

What a bodybuilding prep coach needs from software

• Meal plans with exact macros that are quick to adjust when a client's numbers change.
• Training programs you can edit week to week as the prep moves on.
• A check-in routine that arrives in one place, on schedule, for every client.
• Messaging that keeps each client's conversation next to their plan.
• A price that doesn't punish a busy season, when the roster grows before a run of shows.

How a contest prep coach uses CoachPilot

Meal plans and macro changes

The meal planner is on every plan. You build each client's plan and see its calories and macros as you go, so a change in targets is an edit, not a rebuild.

Food swaps without the back-and-forth

Clients deep in prep ask to swap foods constantly. With AI food swapping on Pro, a client can swap one food for another while their calories and macros stay on plan, within the rules you set. You control what's allowed.

Training programs

The workout planner builds programs set by set, with reps, weight and duration, and clients follow them in the same app as their meal plan.

Check-ins and messaging

Schedule check-ins once and they arrive on time for every client, through check-in forms you design. Each client's messages sit beside their plan. On Ultimate, the AI Copilot summarizes check-ins so you can get through a full roster faster.

An assistant for the first draft

On Ultimate, the AI Copilot drafts meal plans and workout plans for you to review, edit and send. It saves the typing; the coaching judgment stays yours.

Free templates for prep coaches

Two templates you can use this season, whatever software you run: the contest prep check-in template for the weeks of prep, and the peak week tracker for the last seven days. For the background, read our coach's guide to peak week and the guide to competing in the OCB. After the show, see how to reverse diet; new to prep coaching, start with how to become a bodybuilding coach.

Plans and pricing

• Free: up to 5 active clients, with the meal planner, workout planner, messaging, scheduled check-ins and client onboarding.
• Pro: everything in Free, plus AI food swapping, so clients can swap a food while their calories and macros stay on plan.
• Ultimate: everything in Pro, plus the AI Copilot, an assistant that drafts meal and workout plans for you to review and summarizes client check-ins.

Paid plans have a 14-day free trial. During founding pricing, Pro is and Ultimate is , each with unlimited clients, so a busy prep season doesn't raise your bill. Full details are on the pricing page.

How the price compares with general coaching platforms

Prep coaches often run their clients on general coaching platforms. This is what those charge for unlimited clients, or for their largest published plan.

Moving your prep clients over

Switching platforms mid-season is the last thing a prep coach wants to manage, so we do it for you:

• Free migration. On a paid plan, send us your exports from your current platform (or share access) and we move your clients, meal plans and workout programs into CoachPilot within 48 hours.
• Contract buyout. Still under contract with your current platform? Join a paid plan during founding pricing, send us an invoice showing the time left, and CoachPilot is free for those months, up to 12.
• No commitment to reserve. CoachPilot opens on Dec 1, 2026. Reserving a spot before then takes no payment and no credit card.

Frequently asked questions

Keep comparing: see the full CoachPilot pricing and comparison table, why I built CoachPilot and how to calculate macros for clients.